# A custom agentic business system you own | Bosma Interactive A business system built for your company that replaces many SaaS services. Everything on your accounts, a fixed price and the numbers before you decide. For companies with 40 employees or more. URL: https://bosmainteractive.se/en # An agenticbusiness systemfor your company We gather your processes in one system that you own. Much of it is automated with plain rules, without AI. An agent can do the rest, with the same permissions as the employee and with everything logged. [Book an hour](https://bosmainteractive.se/en/contact)[Run your numbers](https://bosmainteractive.se/en/calculator) For companies with 40 employees or more, with no tech team of their own or a patchwork of SaaS services. CRM Quotes Projects Time Tickets HR Vehicles Contracts Billing data Excel Reports Documents Schedule Purchasing Calendar Intranet Your systemAll in one place Billing data created when the job was done Time report reminder sent Waiting for your approval The report matches the database Invoice draft compared with quote The system does itA person decides ### Everything on your accounts Code, servers, database, keys and AI accounts are in your name from day one. ### Parallel run first The system runs next to the old one for at least a month. Nothing goes to customers or accounting. ### The last payment comes last You pay the last part when the last old system is switched off. ### 24 months, or we say so If your figures do not show the project paid back within 24 months we say so, and you pay nothing more. ## Yes code > No code When code is almost free to generate, the no-code solutions of the past only get in the way of the business systems of the future. We are not limited by existing systems. Coding is a solved problem. Defining the perfect processes for your company is not. If you can dream you can get it. ## Does this sound familiar? 1. 01 The same customer is typed into several systems, and the details differ. 2. 02 Every service charges per user, so the bill grows with the staff. 3. 03 Month-end and invoice data need Excel and someone who knows every system. 4. 04 Your AI tools see one service at a time and cannot do the job from start to finish. ## Most of it needs no AI With all data in one place, much runs on plain rules. AI is used where the rules run out, and there a person decides. ### The system does it Fixed rules without AI. The same thing every time. * Invoice data when the job is done * Reminder about a time report * Warning when a contract expires * Reconciliation against the quote ### The agent does it Fetches, compares and drafts, with the same permissions as the person it helps. * Fetches time and materials * Compares the job with the quote * Drafts the invoice * Answers questions about margin ### A person decides Price, approvals, bookings and sending, unless you have decided otherwise. * Approves invoices * Decides the price * Books crews * Sends to the customer [How the split works](https://bosmainteractive.se/en/automation) ## An ordinary Tuesday 08:12 ### The invoices are written before the coffee What follows fixed rules already happened overnight. The rest you ask the agent for, and it stops where a person has to decide. A person decides Your systemTuesday 08:12 OverviewCustomersQuotesJobsInvoicesStaffReports Invoice all jobs that were finished yesterday. The agent * Found 12 jobs finished yesterday * Compared time and materials with the quotes * Wrote 11 invoice drafts, nothing has been sent 11 invoices are waiting for your approval Norrvik FastigheterSEK 18,400 BRF BergsgårdenSEK 9,850 Hallman ByggSEK 31,200 8 moreSEK 88,750 Total excluding VATSEK 148,200 Approve 11Review 1 job does not match the quote Sjöstrand Måleri is 6 hours over. I will hold the invoice until you have decided. Waiting for you Prepared overnight 3 quotes unanswered Reminders written, nothing sent 1 contract expires this week A renewal proposal is ready 2 time reports missing The system has sent a reminder 1 customer asks about an invoice Reply written, nothing sent 10:40 ### The technician talks the job in Nobody sits typing time reports in the van. The agent registers it and asks if it is right. The agent does it The phoneTuesday 10:40 Done at Norrvik. Three hours, replaced a valve. The agent Registered: 3 hours, 1 valve, job done. Is that right? YesChange The invoice data was created by itself when the job was finished. 13:15 ### The CEO asks from their AI tool The agent only reaches what the person it helps may see. The answer comes from the same database as the reports. The agent does it Your AI toolTuesday 13:15 Which crew had the best margin in October? The agent Syd34 % Nord29 % West22 % The same figures as in the report. 16:30 ### The day closes without Excel What is a decision went to a person. The rest happened by itself, and everything is in the log. The system does it Your systemTuesday 16:30 11 Invoices approved 1 Deviations decided 46 Steps that ran automatically * All time reports are in * Today's billing data matches the jobs The agent 2 contracts go through tomorrow. Would you like to see them first? Illustration. Companies, names and figures are made up. ## One system that gathers everything and follows how you work ### One truth Customers, quotes, jobs, time, invoice data and staff are in the same database. Reports match because there is only one figure. ### Your processes The system follows your steps and your words. If you change how you work the system changes, without waiting for a vendor's roadmap. ### Less admin What follows rules happens by itself: reminders, invoice data, reconciliations. What is a decision goes to a person. Accounting and invoicing can run fully automated, following an accounting instruction approved by your auditor. ### Your own agent Ask, summarise or register in the chat, on the phone or from your own AI tool. The agent never reaches more than the user can. [More about the system](https://bosmainteractive.se/en/system) ## Modules From CRM and invoicing to payroll, field work and whistleblowing. Everything can be built, and you get the modules your business needs. [See all modules](https://bosmainteractive.se/en/modules) * Sales * Marketing * Finance * People * Field work * Projects and time * Customer service * Purchasing and stock * Compliance and quality * Documents and communication * Reports and analysis * Agents and platform * Which crew had the best margin in October? * Which quotes have had no answer? * Which contracts expire this week? * Which time reports are missing? * Which jobs do not match the quote? * Which invoices are waiting for approval? ## It is the time that pays The licences rarely cover more than the new running costs. Automation is what makes the difference, so we measure it with the people doing the work before you decide. [Open the full calculator with your services](https://bosmainteractive.se/en/calculator) ## From mapping to the last cancellation About 6 to 8 weeks. The pace is usually set by how fast we get access to your systems and by your decisions, not by the coding. 1 Mapping 2 A foundation on your accounts 3 Data migration 4 Build, one part at a time 5 Parallel run 6 Switch and cancellation 7 Service agreement [What happens in each step](https://bosmainteractive.se/en/how-it-works) ## This is migrated and built No customer has gone all the way to switched-off old systems yet. So we show what has been done and no savings we have not measured. ### Field service company with crews in several towns Over 7,000 customers migrated Over 4,000 quotes migrated Over 8,000 invoices migrated One system is to replace CRM, quotes, projects, time, tickets, vehicles and HR tools. The invoices match the old system month by month, and the mobile app for all employees is built. ### Credit company with its own loan book Nearly 100 loans migrated Every item shows its source One system for the whole loan book AI has read the loans with their collateral from the company's documents, and every item points to its source. A person approves what is uncertain. Portfolio, leads, know-your-customer and collateral monitoring are in the same system. ## Why not more services, or a standard ERP? | Property | More SaaS services | Standard ERP | Your own system | | ------------------------------- | ------------------------------- | ------------------------------------------------------------------------------------------------------------- | --------------- | | Each service solves its part | You adapt to the system | Built around your processes | | | Spread over several services | Gathered, in the vendor's model | Gathered, in your own database | | | Connections between services | Within the system's processes | Across the whole company, from a single data source | | | Per user and year, without end | Licences plus consultants | Fixed project price plus fixed service agreement | | | Export if the service offers it | A big and expensive project | Everything is already on your accounts | | | Double work and many contracts | Long implementation | Requires a decision maker at your end and a developer: us through the service agreement or someone you choose | | ## Yes, if * You have 40 employees or more and no tech team of your own, or a patchwork of SaaS services. * You work in your own way and have an owner or CEO who can decide quickly. * You want to automate your processes and work with agents. If a standard system fits and few users complain, the right answer is usually to keep it. We say that too. ### Will we depend on you? Code, servers, database, keys and AI accounts are on your accounts from day one. All operations and technology are documented so that another developer can take over. If you cancel the service agreement the system keeps working. ### What happens if you are not available? The system and its backups run without us, and you have all access. Everything is documented, and the code and servers are yours, so you can hire any developer. ### Is it secure? Two-factor login, roles and a log of every change. Logins to your old systems are kept in a key vault. The servers are in Germany. Your dependencies are checked every hour against known vulnerabilities, and restoring from backup is tested every quarter. With a single system, data processing agreements are few. Our contract states which AI provider is used and whether data leaves the EU. ### What happens when the AI gets it wrong? Much runs on fixed rules without AI. Where AI is used it proposes and people decide. Price, approvals, bookings and sending require a person, unless you have decided otherwise. Imported data shows its source. Everything is logged, so an error can be traced and corrected. The agent has the same permissions as the user. [All questions and answers](https://bosmainteractive.se/en/questions) ## One hour, free of charge Bring the list of your services and what they cost. After the meeting we both know whether an AI review is worth doing. [Book an hour](https://bosmainteractive.se/en/contact)[Run your numbers](https://bosmainteractive.se/en/calculator) Niels Bosma, [niels@bosmainteractive.se](mailto:niels@bosmainteractive.se)