# Automation with fixed rules, without AI

Invoice data, reminders and reconciliations need no AI. With all data in one place, much of the work runs on fixed rules. AI is used where rules run out, and people decide.

URL: https://bosmainteractive.se/en/automation

# Most of it needs no AI

With all data in one place, much can be automated with plain rules, such as invoice data and reminders. Rules do the same thing every time, cost nothing per question and can be reviewed.

### The system does it

Fixed rules without AI. The same thing every time.

*   Invoice data when the job is done
*   Reminder about a time report
*   Warning when a contract expires
*   Reconciliation against the quote

### The agent does it

Fetches, compares and drafts, with the same permissions as the person it helps.

*   Fetches time and materials
*   Compares the job with the quote
*   Drafts the invoice
*   Answers questions about margin

### A person decides

Price, approvals, bookings and sending, unless you have decided otherwise.

*   Approves invoices
*   Decides the price
*   Books crews
*   Sends to the customer

## When this happens, this happens

The job is finished

Invoice data is created from time and materials.

A time report is missing

The system reminds the person on their phone.

A contract nears its end

The owner is told in time, with the contract attached.

A job exceeds the quote

The invoice is held and the deviation goes to a person.

A quote goes unanswered

A reminder is written and waits for approval.

The month ends

The reports are already there. There is only one figure.

Examples. Your rules are decided in the mapping.

## All accounting and invoicing can run fully automated

The basis is an accounting instruction built on your auditor's advice and approved by the auditor. It states how each type of event is booked and invoiced, and the system follows it every time.

What the instruction does not cover stops and goes to a person. Everything is logged and can be reviewed, nothing goes live before the approved parallel run, and responsibility for the accounts stays with the company.

## Where the rules run out

AI helps when the input is free text, voice or documents, or when someone asks a question nobody has built a report for.

Where AI is used it proposes and people decide. Imported data shows its source. Price, approvals, bookings and sending require a person, unless you have decided otherwise.

In the AI review you get a work map that shows what can run on fixed rules, where AI helps most and where neither should be used, in kronor per year.

[How the AI review works](https://bosmainteractive.se/en/ai-review)

## One hour, free of charge

Bring the list of your services and what they cost. After the meeting we both know whether an AI review is worth doing.

[Book an hour](https://bosmainteractive.se/en/contact)[Run your numbers](https://bosmainteractive.se/en/calculator)

Niels Bosma, [niels@bosmainteractive.se](mailto:niels@bosmainteractive.se)