# How an agentic business system works All data in one database, your processes, automation with fixed rules and an agent with the same permissions as the user. Here is what an ordinary Tuesday looks like. URL: https://bosmainteractive.se/en/system # One system with everything in it, where an agent can do the work Everything that can be done in the system can also be done by an agent, safely, with the same permissions as the employee and with everything logged. Today: one service per task * CRM * Quotes * Projects * Time * Tickets * HR * Vehicles Your new business system All data in one database Built around how you work. Web, phone and your AI agent come in the same way, with the same permissions. May stay, gets connected * Accounting * Payroll * Payments Examples of common services. Which are replaced and which stay is decided in the mapping. ## An ordinary Tuesday 08:12 ### The invoices are written before the coffee What follows fixed rules already happened overnight. The rest you ask the agent for, and it stops where a person has to decide. A person decides Your systemTuesday 08:12 OverviewCustomersQuotesJobsInvoicesStaffReports Invoice all jobs that were finished yesterday. The agent * Found 12 jobs finished yesterday * Compared time and materials with the quotes * Wrote 11 invoice drafts, nothing has been sent 11 invoices are waiting for your approval Norrvik FastigheterSEK 18,400 BRF BergsgårdenSEK 9,850 Hallman ByggSEK 31,200 8 moreSEK 88,750 Total excluding VATSEK 148,200 Approve 11Review 1 job does not match the quote Sjöstrand Måleri is 6 hours over. I will hold the invoice until you have decided. Waiting for you Prepared overnight 3 quotes unanswered Reminders written, nothing sent 1 contract expires this week A renewal proposal is ready 2 time reports missing The system has sent a reminder 1 customer asks about an invoice Reply written, nothing sent 10:40 ### The technician talks the job in Nobody sits typing time reports in the van. The agent registers it and asks if it is right. The agent does it The phoneTuesday 10:40 Done at Norrvik. Three hours, replaced a valve. The agent Registered: 3 hours, 1 valve, job done. Is that right? YesChange The invoice data was created by itself when the job was finished. 13:15 ### The CEO asks from their AI tool The agent only reaches what the person it helps may see. The answer comes from the same database as the reports. The agent does it Your AI toolTuesday 13:15 Which crew had the best margin in October? The agent Syd34 % Nord29 % West22 % The same figures as in the report. 16:30 ### The day closes without Excel What is a decision went to a person. The rest happened by itself, and everything is in the log. The system does it Your systemTuesday 16:30 11 Invoices approved 1 Deviations decided 46 Steps that ran automatically * All time reports are in * Today's billing data matches the jobs The agent 2 contracts go through tomorrow. Would you like to see them first? Illustration. Companies, names and figures are made up. ## Three ways to get the work done ### The system does it Fixed rules without AI. The same thing every time. * Invoice data when the job is done * Reminder about a time report * Warning when a contract expires * Reconciliation against the quote ### The agent does it Fetches, compares and drafts, with the same permissions as the person it helps. * Fetches time and materials * Compares the job with the quote * Drafts the invoice * Answers questions about margin ### A person decides Price, approvals, bookings and sending, unless you have decided otherwise. * Approves invoices * Decides the price * Books crews * Sends to the customer ## The foundation already exists. We build what makes you unique ### A stable foundation that is reused * Login with two-factor, roles and a log of changes * AI assistant, a connection for your own agents, mobile chat * Reports, dashboards, search and scheduled jobs * Operations, key vault, error monitoring, security monitoring * The method for migration, checks and parallel running ### Built just for you * Your flows, automations, rules and permissions * Modules at the core of your business * The migration from your old systems, with your exceptions * Connections to accounting, payroll, payments and registers * Your reports, templates and mailings ## The same foundation for every customer ### Login Two-factor, roles and a log of every change. ### Keys Logins to your old systems are kept in a key vault. ### Location The servers are in Germany. The contract states which AI provider is used and whether data leaves the EU. ### Vulnerabilities Your dependencies are checked every hour against known vulnerabilities. ### Backup Restoring from backup is tested every quarter. ### The agent The same permissions as the user. Everything is logged, so an error can be traced and corrected. ## One hour, free of charge Bring the list of your services and what they cost. After the meeting we both know whether an AI review is worth doing. [Book an hour](https://bosmainteractive.se/en/contact)[Run your numbers](https://bosmainteractive.se/en/calculator) Niels Bosma, [niels@bosmainteractive.se](mailto:niels@bosmainteractive.se)